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The Board Packet is made available the Friday before the meeting.

Regular Board Meeting
August 20 - 6:30 p.m.

Thomas P. O’Donnell District Office Board Room

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Superintendent
Dr. Diana G. Abbati

Board Members
Kathleen Bays
Scott Broomfield
Emi Eto
Leigh-Anne Marcellin
Tina Orsi-Hartigan

Members of the public are always welcome at meetings of the Board of Trustees except for closed sessions. Individuals wishing to address the Board regarding an agenda item may do so before the item is under consideration, assuming the item falls within the Board's jurisdiction. Individuals may address the Board on non-agenda items during public comment at regular board 'meetings only. At special board meetings, individuals may comment only on agenda items.

1. CALL TO ORDER - 6:30 p.m.

1.1
Roll Call

2. REGULAR SESSION

2.1
Flag Salute
2.2
Approval/Amendment of Agenda
2.3
Public Comment

This is the opportunity for members of the public to address the Governing Board on any item described in this notice or any other issue. In accordance with the Brown Act, unless an item has been placed on the published agenda, there shall be no action taken. The Board may: 1) acknowledge receipt of the information, 2) refer to staff for further study, or 3) refer the matter to the next Board meeting agenda.

2.4
Superintendent's Report

3. CONSENT AGENDA (ACTION)

Information concerning the consent items listed below has been forwarded to each Board member prior to the meeting for study. All items on the consent agenda will be approved with one motion which is not debatable and which requires unanimous vote for passage. If any member of the Board, the Superintendent, or the public so requests, an item shall be removed from the section and placed on the regular order of business following the approval of the consent agenda.

3.1
Minutes

The minutes for the Regular Board meeting of June 11, 2013 and the minutes for the Special Board meetings of June 19, 2013 and July 11, 2013 are presented to the Governing Board for approval and action. It is the recommendation of the Superintendent that the Governing Board approve the minutes as presented.

3.1.1
Regular Board Meeting, June 11, 2013

pdf Minutes 061113 FINAL.pdf

3.1.2
Special Board Meeting, June 19, 2013

pdf Minutes 061913.pdf

3.1.3
Special Board Meeting, July 11, 2013

pdf Minutes 071113 FINAL.pdf

3.2
Warrant Registers

The warrant registers for June 2013 and July 2013 are presented to the Governing Board for approval and action. It is the recommendation of the Assistant Superintendent-Business Services/CBO and the Superintendent that the Governing Board approve the warrant registers for June 2013 and July 2013 for the payment of invoices for goods and services as presented.

3.2.1
Warrant Register for the Month of June 2013

pdf Warrant Register June 082013.pdf

3.2.2
Warrant Register for the Month of July 2013

pdf Warrant Register July 082013.pdf

3.3
Service Contracts

The service contracts as of June 11, 2013 are presented to the Governing Board for approval and action. It is the recommendation of the Assistant Superintendent-Business Services/CBO and the Superintendent that the Governing Board approve the service contracts as presented.

3.3.1
Service Contracts, August 20, 2013

pdf Service Contracts 082013.pdf

3.4
Personnel Reports

The personnel report, the one-year Extensions of Employment Agreements for Superintendent, Assistant Superintendent-Business Services/CBO, Assistant Superintendent-Educational Services/HR, and the revised job for the Executive Assistant are presented to the Governing Board for approval and action. It is the recommendation of the Assistant Superintendent-Educational Services/HR and the Superintendent that the Governing Board approve the personnel report, the Extension of Employment Agreements for Superintendent, Assistant Superintendent-Business Services/CBO, Assistant Superintendent-Educational Services/HR and the revised job for the Executive Assistant as presented.

3.4.1
Personnel Report, August 20, 2013

pdf Personnel Report 082013.pdf

3.4.2
Extension of Employment Agreements for Superintendent, Assistant Superintendent-Business Services/CBO, Assistant Superintendent-Educational Services/HR, August 20, 2013

pdf Contract Amendments 2013_082013.pdf

3.4.3
Revised Job Description - Executive Assistant, August 20, 2013

pdf Executive Asst. Job Description 082013.pdf

3.5
Annual Designation of Management and Confidential Employees, August 20, 2013

It is the recommendation of the Assistant Superintendent-Educational Services/HR and the Superintendent that the Governing Board approve the designation of management and confidential employees as presented.

3.5.1
Annual Designation of Management and Confidential Employees, August 20, 2013

pdf Annual Designation 082013.pdf

3.6
Quarterly Investment Report - Third Quarter

The Quarterly Investment Report for the third quarter, March 31, 2013 is presented to the Governing Board for approval. It is the recommendation of the Assistant Superintendent-Business Services/CBO and the Superintendent that the Governing Board accept the Quarterly Investment Report as presented.

3.6.1
Quarterly Investment Report, August 20, 2013

pdf Quarterly Invest Report 082013.pdf

3.7
Resolution #01-13-14, Adoption of Gann Limit Appropriations

It is the recommendation of the Assistant Superintendent-Business Services/CBO and the Superintendent that the Governing Board approve Resolution #01-13-14, Adoption of Gann Limit Appropriations as presented.

3.7.1
Resolution #01-13-14, Adoption of Gann Limit Appropriations, August 20, 2013

pdf Resolution 01_13_14 Gann Limit 082013.pdf

3.8
Quarterly Report - Williams Uniform Complaints

It is the recommendation of the Assistant Superintendent-Educational Services/HR and the Superintendent that the Governing Board approve the Quarterly Report ending June 30, 2013 on the Williams Uniform Complaints as presented.

3.8.1
Quarterly Report - Williams Uniform Complaints, August 20, 2013

pdf Williams Uniform Complaints 082013.PDF

3.9
Consolidated Application 2013-2014

It is the recommendation of the Director of Curriculum and Instruction and the Superintendent that the Governing Board approve the Consolidated Application 2013-2014 as presented.

3.9.1
Consolidated Application 2013-2014, August 20, 2013

pdf Consolidated Application 082013.pdf

3.10
Annual Inventory Update

It is the recommendation of the Assistant Superintendent-Business Services/CBO and the Director of Fiscal Services that the Board approve the Annual Inventory Report for the 2012-2013 school year.

3.10.1
Annual Inventory Update, August 20, 2013

pdf Annual Inventory 2012_2013_082013.pdf

3.11
Bequests and Grants

The bequests and grants as of August 20, 2013 are presented to the Governing Board for approval and action. It is the recommendation of the Assistant Superintendent-Business Services/CBO and the Superintendent that the Governing Board approve the bequests and grants as presented.

3.11.1
Bequests and Grants, August 20, 2013

pdf Bequests and Grants 082013.pdf

4. STRATEGIC INITIATIVE #4 - COLLABORATING IN THE PROFESSIONAL COMMUNITY (DISCUSSION/ACTION)

4.1
LGUSD 150th Community Celebration Update (INFORMATION/DISCUSSION)

Tracey Calassa, Chair of the 150th Committee, will provide an update on the weeklong community celebration scheduled to begin Monday, September 23, 2013. The Superintendent's Resource Council which includes representation from the Home & School Clubs, LGEF, Art Docent, CASA, and the Los Gatos-Saratoga Recreation have been collaborating to show case each school and plan for a community event at Vasona County Park. This is for informational purposes only. No action will be taken.

4.1.1
LGUSD 150th Community Celebration Update, August 23, 2013

pdf LGUSD 150th Update 082013.pdf

5. STRATEGIC INITIATIVE #5 - IMPROVING DISTRICT OPERATIONS (DISCUSSION/ACTION)

5.1
R.J. Fisher Sports Complex Presentation (INFORMATION/DISCUSSION)

Brent McClure, the District's architect from Cody Anderson Wasney will present several modernization and design options for the R.J. Fisher Sports Complex to the Governing Board for discussion and next steps. This is for informational purposes only. No action will be taken.

5.1.1
R.J. Fisher Sports Complex Presentation, August 20, 2013

pdf Fisher Sports Complex 082013.pdf

5.2
Financial Advisory Committee (FAC) Proposed Goals for 2013-2014 (DISCUSSION/ACTION)

Assistant Superintendent-Business Services/CBO, Martin Fregoso will present a draft of proposed FAC goals for the 2013-2014 school year including benchmarks and deliverables to the Governing Board for discussion and action. The proposed goals are aligned with the LGUSD Strategic Plan. The Board will take action on scope of work for the FAC.

5.2.1
Financial Advisory Committee (FAC) Goals for 2013-2014, August 20, 2013

pdf FAC Goals 082013.pdf

5.3
Unaudited Actuals for the 2012-2013 Fiscal Year (DISCUSSION/ACTION)

Assistant Superintendent-Business Services/CBO, Martin Fregoso and Director of Fiscal Services, Tom Gray will present the Unaudited Actuals for the 2012-2013 fiscal year to the Governing Board for approval. This is an action item.

5.3.1
Unaudited Actuals for the 2012-2013 Fiscal Year, August 20, 2013

pdf Unaudited_Actuals_082013.pdf

5.4
Measure E Program Update and Lexington Modernization Project (INFORMATION/DISCUSSION)

Assistant Superintendent-Business Services/CBO, Martin Fregoso will provide an update to the Governing Board on the Measure E Program and Lexington Modernization Project including updates to timing, scope and budget. This is for informational purposes only. No action will be taken.

5.4.1
Measure E Program Update and Lexington Modernization Project, August 20, 2013

pdf Measure E Update 082013.pdf

5.5
Financial Advisory Committee (FAC) Appointments (DISCUSSION/ACTION)

FAC Board Liaisons, Scott Broomfield and Tina Orsi-Hartigan will present and recommend FAC candidates to the Governing Board for approval. This is an action item.

5.5.1
Financial Advisory Committee (FAC) Appointments, August 20, 2013

pdf FAC Appointments 082013.pdf

5.6
Citizens' Bond Oversight Committee (CBOC) Appointments (DISCUSSION/ACTION)

CBOC Board Liaisons, Leigh-Anne Marcellin and Tina Orsi-Hartigan will present and recommend CBOC candidates to the Governing Board for approval. This is an action item.

5.6.1
Citizens' Bond Oversight Committee (CBOC) Appointments, August 20, 2013

pdf CBOC Appointments 082013.pdf

5.7
Resolution #02-13-14, Declaring the Futility of Public Bidding for the Electrical Redesign Work and Approving a Change Order for that Work - Lexington School (DISCUSSION/ACTION)

Assistant Superintendent-Business Services/CBO, Martin Fresgoso will present Resolution #02-13-14, Declaring the Futility of Public Bidding for the Electrical Redesign Work and Approving a Change Order for that work at Lexington School to the Governing Board for adoption. This is an action item.


pdf Resolution 02_13_14 Futility 082013.pdf

5.7.1
Resolution #02-13-14, Declaring the Futility of Public Bidding for the Electrical Redesign Work and Approving a Change Order for that Work - Lexington School, August 20, 2013

pdf Resolution 2_13_14 Futility 082013.pdf

5.8
Lexington Modernization Project - Site Electrical, Change Order 1D (DISCUSSION/ACTION)

Assistant Superintendent-Business Services/CBO, Martin Fregoso will present to the Governing Board Change Order 1D, Site Electrical for approval. Because of the relocation of the transformer there is additional work that is required. The cost is approximately $275K. This is an action item.

5.8.1
Lexington Modernization Project - Site Electrical, Change Order 1D

pdf LEX Change Order 082013.pdf

6. STRATEGIC INITIATIVE #1 - IMPROVING STUDENT ACHIEVEMENT (DISCUSSION/ACTION)

6.1
Healthy Kid Survey Update (INFORMATION/DISCUSSION)

Assistant Superintendent-Educational Services/HR, Marla Rodriguez will lead a discussion with the Governing Board on the status of the California Healthy Kids Survey. This is for informational purposes only. No action will be taken.

6.1.1
Healthy Kid Survey Update, August 20, 2013

pdf Healthy Kids Survey 082013.pdf

7. BOARD ITEMS

7.1
Subcommittee Reports of the Board of Trustees
7.2
Correspondence
7.2.1
LGUSD Response to the Santa Clara County Civil Grand Jury - Our Schools Districts Do Not Need Zeros, August 20, 2013

pdf LGUSD LGUSD Response Grand Jury 082013.PDF

7.3
Board Comments
7.4
LGUSD Governance and Planning Calendar

This information is provided to the Governing Board for discussion and planning purposes. Agenda items are subject to changes and modifications throughout the year.

7.4.1
LGUSD Governance and Planning Calendar, August 20, 2013

pdf Governance Calendar 2013_14 082013.pdf

7.5
Future Board Meetings

  • Special Board Meeting, Board Retreat, September 10, 2013 at 4:00 p.m.
  • Regular Board Meeting, September 24, 2013 at 6:30 p.m.
  • Special Board Meeting, October 1, 2013 at 6:30 p.m.


8. ADJOURNMENT